Comprehensive and intelligent asset management to ensure efficient business

Le Van Trang, Software & Services Division, HSI

Challenges in enterprise asset management

Asset management is not a simple business process, covering the entire process from planning and developing an asset management strategy, to acquiring, deploying and operating assets. The goal of the process is to manage the life cycle of assets logically, to plan an investment, to purchase assets in accordance with the overall business development strategy, to have proper supervision and operation of assets. Recently, many Vietnamese enterprises have actively researched, invested and developed asset management strategies to improve the quality of operation management, contributing to cutting costs and increasing profits for businesses.

However, in reality, the development and application of asset management processes and policies still face many difficulties, and the level of implementation is still limited because of the lack of effective support of specific tools. The process of management, periodical inventory, asset allocation request is done manually and spontaneously, without applying standard procedures, resulting in difficulty in controlling information management and storage processes. In particular, during operation, different machines and equipment need to be maintained in adequate cycles and conditions to avoid unexpected damage affecting production and business activities, leading to expensive repair costs. All these painful problems of the enterprise require an in-depth and comprehensive technology application solution, standard but still closely relevant to the actual asset management process at the enterprise.

Which is the best choice for enterprise asset management?

CSEP (Comprehensive Solution for Enterprise Possession) is a solution that can meet the needs of comprehensive enterprise asset management, effectively applied to all types of tangible and intangible assets of the enterprise. CSEP (Comprehensive Solution for Enterprise Possession) is a solution that can meet the needs of comprehensive enterprise asset management, effectively applied to all types of tangible and intangible assets of the company. enterprise. With a foundation of powerful applications and outstanding features, and the ability to flexibly customize to the specific requirements of each business, CSEP aligns with the life cycle of assets to provide the right support tools for each stage, each specific task, helping businesses streamline the asset management process and optimize efficiency.
The structure of CSEP includes three main applications: Enterprise Asset Management Application - Smart Enterprise Asset Management (SEAM), Equipment and Machinery Operation and Maintenance Management Application - Smart Maintenance and Operation Management (SMOM), and Smart Warehouse and Inventory Management (SWIM). Each application has many functional modules that are closely linked together, helping to synchronize processes and data information, creating a comprehensive solution system for enterprise asset management.



CSEP (Comprehensive Solution for Enterprise Possession) – Best choice for supporting enterprise asset management professionally

Plan a comprehensive enterprise asset management

In order to manage assets in a logical way, businesses need to create and manage a detailed asset management plan as a basis for monitoring and operating. The manual planning process is often difficult because of the lack of statistical reports, the cumbersome storage of paperwork and disordered allocation into departments. To provide maximum support to managers, CSEP supports the development of a comprehensive plan for asset management. From the stages of request receipt, practical data statistics to analyze asset procurement needs, budget allocation to all units and branches, to the stages of cost control, maintenance planning, inventory planning can be easily operated on the system. CSEP will save all details of the plan to monitor the actual process, and the system allows storing partner information, contract value, automatic depreciation, helping businesses to create detailed annual reports to evaluate, track and revise procurement plans more effectively in the future.

Control effectively asset life cycle

Similar to capital management, work management or human resource management, asset management requires businesses to establish a standard process flow to operate most efficiently and economically. CSEP helps businesses establish a set of internal processes related to assets, especially on the flow of asset allocation, replacement and liquidation. This feature directly supports HR officers in allocating new assets and approving employee allocation requests. All users can submit requests for the allocation, replacement, or repair of assets in accordance with the prescribed form of the business. After the user submits a request through the system, the request will be forwarded to managers at all levels for approval, assignment, and enforcement, complete a comprehensive management process. One of the outstanding features of CSEP is the availability of a standard process system, which can be flexibly customized to adapt to the specific asset management processes of each business. Sticking to the process will help businesses thoroughly solve painful problems such as cumbersome document storage and approval procedures, while ensuring work progress.

Manage thoroughly asset information

For medium and large enterprises, machinery and tools have remarkable value. Moreover, due to the large number of asset units, decentralized installation locations and separate departments/ branches, the inspection and control work of managers faces many difficulties. Applying CSEP, asset information is stored adequately and clearly to each device identity, installation location, and date of allocation. In particular, the system has available data of more than 100 common asset types, helping businesses to start managing assets instantly and conveniently, saving data entry time. CSEP also allows searching and manipulating by multi-criteria, searching in large numbers, helping departments to quickly retrieve information and minimize loss of assets.

Support effectively statistics

For asset managers, the monthly/ quarterly/ annual inventory of enterprise assets often takes a lot of time, effort and expense, especially without the support of smart solutions. Understanding this situation, CSEP supports modern barcode and QR code management feature, reducing the burden of manual inventory and information storage. All inventory operations are performed on the system from printing barcodes, exporting inventory sheets as standardized form; to the stage of storing information and issuing inventory sheets. Therefore, any discrepancies or shortages in the quantity of asset information can be used to review and track the data on the system quickly and accurately.

Maintain and repair periodically

Relating to important equipment and machinery for production and business activities, when not be regularly maintained, enterprises face the risk of excessive costs in terms of effort and spare parts, interrupting the production and business process when machinery and equipment suddenly broken. Therefore, minimizing downtime of tools and equipment is always the top strategic goal of the enterprise. To solve this, CSEP provides the ability to establish, monitor, and execute routine maintenance plans regularly, and maintain critical machinery based on condition. The system allows staff to submit a request or create a maintenance plan with detailed information such as time, person in charge, tasks to be performed and estimated cost. Once plan is approved, the system will activate the plan and automatically notify relevant departments. The automatic operation of this process maximizes the capacity and machine time using, ensuring the reliability and proactiveness of production planning for enterprises.

Manage asset warehouse smartly

Meeting the inventory management needs of enterprises, the CSEP system has an application to manage information of warehouses, yards, inventory assets and related spare parts. This module allows enterprises to access information of the location of the asset's storage; quantity, condition of assets, to be able to plan allocation or repair and maintenance. The warehouse management feature also helps to control the asset in-out process, allowing staff to enter data, attach labels to goods, print warehouse receipts in accordance with standard forms. In particular, when integrated with modern positioning systems, CSEP helps staff to accurately identify the location of goods in the warehouse, helping to minimize errors in the process of moving goods, and saving money, time.

Provide statistics accurately, timely

Retrieving the right information at the right time is always essential for business leaders at all levels to make timely decisions and seize market change. To help managers achieve that goal, the CSEP system has a built-in report system (dashboard) that provides integrated and intuitive information of asset types, through modern design and user-friendly interface. Moreover, the advanced statistics function also allows to classify and display asset charts by category, subcategory and by different criteria. These reports are customizable according to the form of each department, relevant to the business approval flow, supporting management levels to make decisions quickly based on reality.

Comprehensive asset management solution, easy to apply to all sizes of enterprises

Deploy easily

With a foundation of functions, standard processes and available data, CSEP is deployed quickly and economically for businesses, including customizing according to the characteristics of the business.

Manage thoroughly asset life cycle

CSEP is fully functional to manage all stages of the asset's life cycle. Businesses will be able to closely manage their assets from the time they develop an asset purchase plan, until the assets are liquidated or disused. Ensure efficiency and minimize risk to minimum.

Manage asset flexibly

Asset management is a process-oriented business. In all management stages in the asset life cycle, there are separate management processes for each stage. CSEP has standard asset management procedures in place for all stages. With flexible and powerful customization capabilities, CSEP can be applied to all businesses, meet a variety of asset management specific requirement to each business.

Multi-dimensional information for quick decision

CSEP's applications and modules are seamlessly linked together to provide diversified and multi-dimensional information for each level of management. Management can quickly compare the costs of acquiring new assets, or maintaining and repairing assets, of each cost center to an approved budget. Technical managers can access the repair history of a specific asset, evaluate based on metrics such as MTTR (Meantime to Repair) or MTBF (Meantime between Failure).

User friendly interface

The interface and features are arranged coherently with a modern system of icons, lists and multi tasking screens, simple operation on the system, ensuring that all employees can use CSEP quickly, easily and efficiently.

Strong integration capability

CSEP provides APIs and connectors, easily to integrate with other management systems of enterprises such as ERP, helping to manage information synchronously, smoothly and seamlessly in the enterprise.